Boards employ a variety tools to plan meetings, including emailing documents and using file-sharing sites. While these tools are generally useful for organising and sharing information, they don’t have the flexibility or security needed to meet board requirements. A good board document software can boost meeting efficiency and reduce administrative costs. Assess the requirements of your board members and the administrators, then look for a solution that matches those needs.

For instance, if your principal issue is deciding on agenda items and the board book, consider solutions that allow directors to design their own agenda templates or a simple drag-and-drop tool. If your primary concern is that directors have all the material they need prior to and during the meeting, look for a solution with all the materials for boards and that permits secure sharing with other stakeholders (such lawyers and auditors).

The most effective boards utilize technology in order to streamline their meetings and enhance collaboration. In the beginning, solutions were created to convert meeting materials printed on paper into digital formats. However, in recent years, boards portals have evolved into a fully integrated software platform that has advanced capabilities that permit efficient governance and meetings. Select a software company with a cloud-first engineering approach and a track record of working with international clients to maximize your ROI. Ask prospective companies how they will protect confidential data and provide 24/7 customer support for you and team. During the evaluation process be sure to inquire about how the board software is designed to grow to meet your needs as you expand your business and the number of users in your community.

www.boardroommusic.com/what-are-board-meeting-notes-and-why-do-they-matter/