A well-designed and user-friendly software for board members is a one-stop shop that allows meeting administrators to function more efficiently and with greater efficiency. It provides the correct information at the perfect time for everyone. It has a user-friendly and simple interface, that allows directors to take action without needing to be able to comprehend anything. It should have a low entry barrier and be available on any device, ensuring that everyone in the organization is able to use it, regardless of their technological capabilities.

It should be able to conduct meetings remotely using tools like videoconferencing and document sharing. It should be secure with features such as two-factor authentication as well as encryption of files and messages and encryption of messages. It should allow for the creation of committees to oversee various governance processes. It should have an official directory of board members that includes all members along with their contact details and position. It should have a software that is integrated with the calendar to help meeting organizers to invite attendees and get RSVPs.

It should have a tool to record and store minutes of meetings. It should boardroomsite.org also have documents in an archive which are searchable and downloadable, so board members are able to access them at any time, even when they’re not in attendance. It should include an interactive tool for discussion that allows board members to collaborate and comment on documents. It should have an laser pointer as well as a page synchronisation tools to assist with presentation during meetings.